Free Employment Verification Letter Generator
Fill in and preview an employment verification letter online, then print to A4 PDF — free, no sign-up.
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Fill in the details
Tip: in the print dialog choose "Save as PDF", set paper to A4 and margins to "None" for the best result.
- Print on company letterhead where possible, and have an authorized representative (such as HR or a manager) sign it.
- For a company, an authorized representative signs and states their name and title — a corporate seal is not required (it is optional under, e.g., the UK Companies Act 2006).
- This is a template, not legal advice; consult a qualified attorney for important matters.
Need bulk generation, API access, or custom documents?
The free templates cover personal use; for business volume, automation, and API needs, contact the Jiya Mira Labs team.
An employment verification letter confirms that a person works (or worked) at a company — their job title, employment dates, and sometimes salary. Employees request it for landlords, lenders, visa applications, or new employers. Fill in the details above to generate a professional verification letter and download it as a print-ready PDF, free and without signing up.
When an employment verification letter is needed
Employees ask for one when renting an apartment, applying for a loan or mortgage, processing a visa or immigration application, or starting a new job. It gives a third party an official confirmation of employment from the employer.
What to include
A complete letter states the employee's name and job title, their start date (and end date if applicable), and confirmation of current employment. Salary is included only when the requester needs it and the employee consents. It should be on company letterhead and signed by HR or a manager.
Who writes and signs it
The letter comes from the employer — usually HR or a direct manager — not the employee. Use this generator to draft it, then have an authorized person sign it and add the company stamp or letterhead before issuing.
Frequently asked questions
What is an employment verification letter?
It is an official letter from an employer confirming that someone is or was employed there, including their job title and employment dates, and sometimes salary — used for landlords, lenders, visas, and new employers.
Who should sign an employment verification letter?
An authorized representative of the employer, typically someone in HR or the employee's manager. It should be on company letterhead and signed to be accepted as official.
Does it have to include salary?
Only if the requester needs it and the employee agrees. Many verification letters confirm title and dates without disclosing salary; include income only when required, for example for a mortgage.
Is this employment verification letter generator free?
Yes — complete the form, preview the letter, and download a print-ready A4 PDF at no charge and with no sign-up.